Q&A



  1. Why do we ask about the previous experience of the consortium/team and who do we mean?
This question refers to the experience of the individual actors and/or the experience of the collective consortium. i.e. we aim to encourage new collaborations, but also see value in existing ones. With this question the evaluation committee will assess the feasibility of the proposed action.

2. Can two artists and/or cultural professionals participate in the project and be included in the budget?
Yes, as long as the proposal explains the reason for this collaboration.

3. Who can be the lead applicant?
LOT1: Any registered activist, artist, or informal group who took part in the 2-day workshop.
LOT2: Any registered CSO/ NGO/ NPO who took part in the 2-day workshop.

4. Do both lead applicant and co-applicant need to have completed the two-day workshops organised in September 2023, or only the lead applicant?
Only the lead applicant, although we do encourage collaborations stemming from the workshop. Applications with multiple and/or all partners having attended the workshops will be considered as having additional added value.

5. Can we cooperate with artists, who did not participate at the two-day workshops?
Yes, although we do encourage collaborations stemming from the workshop.

6. What does the total budget cover in LOT1 and LOT2?
The maximum grant requested of LOT1 is 4,000 Euro and the  maximum grant requested of LOT2 is 7,000 Euro. The suggested budget lines are a) production cost + artist fee as a lump sum. This is minimum 20% of the overall budget for LOT1 OR 25% of the overall budget for LOT2. b) Project management is optional in LOT1 if an individual applies for a grant. c)  Office costs is an optional budget line and it covers utilities, or specific office expenses directly relevant to the project. d) Visibility & Promotion is a mandatory budget line and covers the reveal event and all other visibility actions.

7. Will there be support in the preparation of the Final Report?
Yes, the reporting template has been provided and can be found here. A follow-up meeting will take place regarding the completion of all templates. Additionally, the help desk is there to support you for the duration of the granted projects.

8. What if the lead applicant has both the role of the artist and that of the project manager?
An applicant can apply as both the artist and project manager but collaboration will be considered as an important added value during evaluation. The budget line for project management was designed for cases of collaboration and may be more suitable for participating organisations. The overall human resource costs should be consistent with local standards.

9. Can an individual be part of multiple applications?
No. Due to the limited number of awarded grants, an individual can only be part of ONE application irregardless of whether they are applying for LOT1 or LOT2.

10. Is catering a valid expense and under which category can it be budgeted?
Yes. This can be part of the visibility and promotion budget line.

11. Could experts be included in the visibility and promotion budget?
Yes. This can be part of the visibility and promotion budget line, if this is part of an event, OR in the production budget line if it is part of the project implementation.

12. Should there be a full description of materials in the budget description?
It is not necessary to list all materials within the production lump sum, but it is advised to provide a general estimate.

13. Are international curators and/or other contributors eligible to take part in this project?
International curators and/or other contributors living in Cyprus are eligible to take part in this project. International curators and/or other contributors living outside of Cyprus are eligible to contribute to actions taking place in Cyprus but should not be the main project team. Please note that international travel is not an eligible budget cost.

14. What do we mean by the statement “the project has to be finished within the set implementation timeframe”?
All actions and payments must take place and be completed within the specified timeframe of the grant implementation, which spans from March 6 to August 31, 2024. For the budget, this means that any receipts spent outside of these dates will not be eligible for reimbursement from the grant.

15. What are my options if I cannot cross over to the south or north of Cyprus, and want to apply for an inter-communal project?
This should not be considered as a limitation to develop an inter-communal collaboration, as there are many possible solutions to develop meaningful projects despite such restrictions. Intercommunal collaborations are not required to implement actions across the divide. Here are some examples (but not limited to) of possible solutions:
  • If one project partner can cross, then the action can take place on the side where both partners can meet.
  • The artistic action can take place on both sides of the divide.
  • The partnership can be developed inter-communally on one side of the divide (ex. artist in the south, collaborates with Maronite community, or an artist in the north collaborates with African community, etc.)

Although, it is entirely acceptable to work only in the north or only in the south, we encourage collaboration between communities even if physical presence is restricted.

Suggested Options:
(a) Conduct virtual meetings, share documents, and communicate with potential partners or collaborators online and/or meet if viable in the buffer zone (H4C).
(b) Collaborate with individuals or organizations based in the south or north of Cyprus who can physically engage in activities on your behalf. This could involve partnering with local artists, community representatives, or organizations that align with your project goals.
 
16. How can I as a lead applicant establish bi-communal partnerships and   how can I budget all the collaborators? Lead applicants can establish inter-communal partnerships through the bio-book shared by the ASA team or individually by reaching out to organizations/ artists/ individuals from another community. Partnerships should always be developed jointly to ensure that all partners have a clear understanding of the proposed project.

The budget will always depend on the specific roles of the individual partners and therefore depends on the specific proposal.

 
17. What is a cross-sectoral collaboration? Cross-sectoral collaboration refers to the cooperation and partnership between different sectors to address the proposed societal and/or environmental challenges and achieve common goals. Sectors can include, creative/cultural, civil society, academia, local responsible bodies and other entities. The collaboration involves sharing resources, expertise, and insights across these sectors to create a more comprehensive and effective approach to tackling your thematic focus, which often requires diverse perspectives and skills.

18. Can the lead applicant be a cultural organisation for LOT 2?
Yes.

19. What does the artist fee include? The artist fee includes compensation for the artist's time and creative work, as well as the reimbursement for the cost of materials used in the creation of the artwork/ artistic action.

20. Can the artist fee not include production material? In the case that there are no production costs then the artist fee does not need to include this.

21. Are volunteers accepted to work on the project? Yes, volunteers are encouraged. Please include the number of volunteer hours committed to the project implementation.

22. In which budget line should the collaborators be included, i.e. curators, experts, researchers etc.?
The majority of the expertise is expected to come from within the project team. Additional contributions may be included within the production costs if deemed necessary to the artistic production OR within the Visibility and Promotion budget line if directly related to such events.


23. Where can we buy our materials from? Could the purchases take place in the north? All project expenses should be within Cyprus, on either side of the divide.

24. How many projects are going to be approved?
Depending on the size of proposed project budgets, we are expecting to award between 8 to 10 projects.

25. Can the artists have the role of the expert in the application?
Artists may take on the role of the expert related to a specific social issue provided that they clearly outline their relevant experience.

26. Where can I find the application form and relevant documents Please use this link to find all the relevant documents for the Arts for Social Action Open Call, Guidelines and templates in all three languages (EN, TR, GR).

The online application form can be found in these links in English, Turkish Greek. Deadline for application proposals 10 February, 2024.


27. If we are not able to find equipment/materials here in Cyprus, can we buy equipment from other EU countries? 
Yes, please note that if a purchase is going to take place outside of Cyprus, all EU procurement procedures need to be followed and please keep a proof of payment.

28. How long does a 'long term exhibition' need to be? A year? 6 months?Physical artworks should be aimed to be exhibited for over a year, i.e. as long as the materials can last. For non physical artworks, the exhibition should be showcased in the implementation period and continue for at least 6 months with sufficient visibility strategy that would allow an ongoing digital presence. 

29. We are planning to do a bi-communal video, that will include children from both sides, which we will get permission from parents. However, if during the implementation period it will not be possible to have a bi-communal element, would this be an issue?In the application proposal it would be advisable to include the risk of not being able to make the project bi-communal and suggest a mitigation measure of what this would look like otherwise. Please note that consent forms are needed whenever different target groups are included in videos, photos, etc.

30. Can an artist that was present on both days of the workshop lead the application in LOT2 by reaching out to a CSO to collaborate on this? Artists who have successfully completed both days of the ASA Workshops are only eligible to apply as lead applicants  in LOT1. Additionally, they have the flexibility to collaborate with either a CSO which participated in the workshop, but is not eligible for LOT2 (eg. participated only for 1 day), or one who was not in attendance.

31.  If not, could an organisation apply as a LEAD and include as a staff one artist who participated in the two workshops even though the artist was not part of the organisation at the time of the workshops in October?  If yes, in this case, could the artist also count as the professional artist collaborating or would we have to include another artist in the project (who attended the workshops) as the professional artist collaboration with an CSO? Unfortunately, the CSO is not eligible to apply as a lead applicant, as its members did not successfully complete both days of the ASA Workshops. The artist(s) who have completed the 2-day workshop could be the lead applicants in LOT1 and can cooperate with the organisation as a co-applicant in the project, which could take the responsibility of the project manager.